From 54fe41482e74ba0e5bf8281dca3d6cb5086c2796 Mon Sep 17 00:00:00 2001 From: Miguel Jacq Date: Fri, 12 Dec 2025 18:41:51 -0600 Subject: [PATCH] Add Invoicing --- Invoicing.md | 49 +++++++++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 49 insertions(+) create mode 100644 Invoicing.md diff --git a/Invoicing.md b/Invoicing.md new file mode 100644 index 0000000..e872ad9 --- /dev/null +++ b/Invoicing.md @@ -0,0 +1,49 @@ +Invoicing can be enabled via the Settings. It depends on the 'Time Log' feature. + +It's recommended to also save your own business details in the Settings dialog after enabling Invoicing. This lets you define your payment instructions as well as company logo etc. + +When you have Invoicing enabled, you have the ability to generate invoices from Time Log Reports. + +Click on the 'chart' icon in the Time Log sidebar widget to open the Time Log, and from there, click 'Manage Invoices'. + +### How to generate an invoice + +Run a report via the Time Log and then click 'Create Invoice'. + +You can only create invoices for specific projects (not 'all' projects). + +You will be given the option to define company details for the client that you are working on this Project for. This includes applicable hourly rate, currency and tax details. + +Once you have defined these details, they are saved in the database and will be pre-filled next time you generate a new invoice for that project (however, you can still update/edit those details next time if needed). + +### Invoice options + +You can choose between 'Detailed invoice' (which has a specific breakdown of every time log entry from your report) or 'Simple' invoice mode (which has a single line item with a summary of your choosing). + +When using the "Detailed' mode, you can also deselect specific line items if you don't wish to include them on the invoice. + +### Saving the invoice + +One you have finished preparing your invoice, saving it will open the invoice as a PDF. You can then save/send that by any means that make sense to you (not via Bouquin directly, though, at this time). + +### Marking an invoice as paid + +Open the 'Manage Invoices' dialog (via the chart icon -> Manage Invoices, or via the Time Log -> 'Reporting and Invoices' button). + +You can select a specific project and be shown a table of invoices against that project. + +There is a column 'Paid on'. Click on that cell and record a date in the format YYYY-MM-DD. + +You can also enter notes under 'Payment details', e.g the amount received in your local currency, or any other detail you want. + +### Integration with other features + +#### Documents + +If you have the Documents feature enabled, the invoice will also be automatically saved to your Documents, against that specific project. + +#### Reminders + +If you have the Reminders feature enabled, a reminder will automatically be set for the due date of the invoice. + +Marking an invoice as Paid will automatically clear that reminder so you don't get an alarm on the day if the invoice has already been paid. \ No newline at end of file